Hammer & Grind : Built For Contractors
Episode•October 5, 2026•26 min

EP291: Contractor Management | How the Curse of Knowledge Keeps Contractors Stuck

Have you ever looked at one of your employees and thought, "How do they not know this?" If so, you're not alone. After years of experience, it’s easy to forget what it was like to be a beginner. In this episode, I unpack the frustrations that come from this phenomenon and how it can impact your business. Here’s what you can expect to learn: The Curse of Knowledge: Understanding how experience can lead to frustration in communication with team members. Common Sense vs. Common Experience: Why what seems obvious to you may not be clear to others. The Tapping Experiment: A demonstration of how knowledge gaps affect understanding. Beginner's Mindset: Adopting a fresh perspective to improve training and communication. Defining Standards: The importance of clear expectations and visual aids in training. Accountability vs. Experience Problems: Differentiating between accountability issues and genuine knowledge gaps. Links to resources: Join our new community on Skool: https://www.contractorprofitblueprint.skool.com Get your free ebook and labor burden worksheet for the first 100 sign-ups! Grab my free job costing worksheet and start job costing every job right away. https://go.hammercrm.com/widget/form/4Bws6E9GGX0RZPoED1bn Want to go deeper? Check out the Contractor Profit Blueprint: https://www.thecontractorprofitblueprint.com/ Book a strategy call with Brad: https://hammerandgrind.com/qualification-website Enjoying the podcast? Visit our website at https://www.hammerandgrindpodcast.com for the latest episodes, resources, and more. Have a question, story, or topic you'd like us to cover? Leave us a message here: https://www.hammerandgrindpodcast.com/voicemail. We'd love to hear from you, and your message could be featured on a future episode! Help us get the word out to other contractors by leaving us a review or sharing our podcast! Hosted on Acast. See acast.com/privacy for more information.

Transcript

0:02

Have you ever looked at one of your employees and thought, how the hell do they not know this? So you've explained it, it seems obvious, it's common sense, right? At least it's obvious to you. But here's the problem. You've probably been doing this for 10, 15, maybe 20 years. You've made the mistakes, you've dealt with the customers, you've screwed up the jobs, you've learned what works and what doesn't. And eventually you get so experienced that you forget what it's like to not know. That's called the curse of knowledge. And in this episode, I'm going to unpack what this means and why it keeps you so frustrated. Hey, what's up, everyone? Welcome back to the show. I'm your host, Brad Hebner, and I'm a licensed general contractor, author of the Contract Your Profit Blueprint, and business coach to overwhelmed and stuck contractors who want to boost their profits and regain their freedom. And I do that by showing them how to charge what they're worth. So, what is the curse of knowledge? Let's unpack this and really dig into it because this is the single biggest reason why so many contractors are so frustrated all the time when it comes to your team members and hiring people, even subs for that matter. This is the number one reason why we stay stuck and we're frustrated all the time. I used to come home from work every day and uh, you know, air my grievances with my wife at the dinner table, and she would get so frustrated, she finally just like told me, Hey, stop, I don't want to hear about your business anymore. Because I was so frustrated all the time. I would say something, you know, uh John did something so stupid today, did this, this, this, and this, and man, it's just it's so frustrating. And she would say, Yeah, but uh, but did you tell him? Did you show him how to do it? And I'm like, No, I didn't, I didn't tell him, it's common sense. And she would say, But you didn't show him, yeah, you didn't tell him. And eventually, I mean, she was right from the very beginning, but eventually I finally realized, like, oh, yeah, maybe you're on to something there, dear. So what is the curse of the curse of knowledge? So whenever you've done something for so long, you it it seems inherently natural to you, right? It seems like it's something that it's just naturally acquired, but in reality it's not. Okay, there's a there's a famous Stanford experiment that was done back in 1990 where people were asked to tap out familiar songs on their table. They would have two groups of students. So they would have one group that was tapping, and they would have one group that was listening. And so they would, you know, they would just tap out like a pencil or finger on the table, they would tap out a tune, whether it's like jingle bell or merry Christmas or you know, uh Mary had a little animal, whatever, just tap it out. And it seems pretty obvious like as you're tapping, people would be able to understand the rhythm. Right? The problem is that there's no there's no variance of sound, it's just monotone, right? So here's what's crazy about this experiment. The people tapping thought the listener would correctly identify the song about 50% of the time. So, you know, about half of the songs they would be able to identify. You know what the actual number of people, the the percentage that was identified? 2.5 percent. 2.5% of the songs were identified. Why? Because the tapper could hear the song playing in their head, the melody, the the sounds, the notes, while they were tapping, right? The listener just heard tap, tap, tap, tap, tap, tap, tap. And so what's happening in your mind and in your business for that matter is that you walk onto the job and immediately notice something doesn't look right, right? There's an access problem, production is going to take longer than what you thought, something was missed in the estimate, the customer might be difficult, something needs to happen before the next step. And your employees may not see any of that. Why? Because they weren't there for the estimate, they weren't there when you were doing the sales, they weren't there when you were putting the estimate together, right? They weren't there for any of it. So as you're putting together this estimate and this timeline and the whole thing, and you're building it in your head visually, you can see what it looks like. Your employees and your subs have they're not pervy to that conversation. They're walking in blind to the information that you've given them, right? So your employees don't see any of it, and it's not because they're stupid, although sometimes we think they are. And I mean, to be fair, sometimes we do hire stupid employees. But the thing is that you have thousands of repetitions and they don't, right? They don't have that. So experience does matter. Experience creates instincts, which is what we label as quote common sense. And I've said this before, there's no such thing as common common sense. Now we use that term in society. Oh, it's common sense. Right, I get that. But it's not common sense. It really, it really, really, really, really isn't. Maybe I'll throw a couple more really in there. It's not common sense. What what we're talking about and what we're thinking of is common experience. Just because I hire a carpenter that has 30 years experience doesn't mean it's the same experience that I have. They may have been taught how to do something one specific way in terms of how they do it, you know, do their the their skill. And you were taught a totally different way growing up by a different person. You think your way is right, they think their way is right. The reality of it is that you guys don't know a different way of doing it. So who's right in this? Well, you're the owner, so you probably want it done your way, because that's the way you've always done it, right? But they they don't know that. And so, you know, we find ourselves saying they should have known that. I mean, these guys should have known this. They know better. I've told them, I've showed them, they know better. They're just being lazy, right? But ask yourself this. How would they have known? Like even if you've told them one time, how would they have known, right? The first question you should always ask is how would they have known? Or as my wife would say, Did you show them? Did you tell them? Yeah, but did you tell them? Yeah, I told them. Told them one time while we were driving down the road and they weren't even paying attention, right? This I've I've told this story before where you know we would show up for day one of the job, I would get everybody together, and uh, I'm just going, I'm just doing like a 30,000 foot overview. I'm not like going into details about everything we're doing. I'm just kind of going over a the general scope with the customer and my lead guy or the or my employees that were there. And I would just be asking them or telling them, like, okay, guys, here's what we're doing here. We're doing a full gut, you know, and part of this is to like make sure the customer, you know, is on page with what we're doing, because if something doesn't sound right, that's when we want to talk about it. But I'm going over, like, okay, here's what we're doing. We're gonna demo the whole bathroom. Uh, we're gonna take out this shower, or I'm sorry, we're gonna take out this tub and we're gonna convert it into a walk-in shower. We're moving this and doing this, and we're doing a blah, blah, blah, blah. And I would like kind of, you know, real quickly go over the whole scope. I'm not doing it to like because I want them to know what we're doing. I'm just going over. But what would happen and what I found out is that as soon as I said, hey, we're gonna demo out this tub and turn it into a walk-in shower, their brain stopped listening to me and then went into, okay, what do we have to do to take this out? Well, it's a cast iron tub, so we're gonna have to probably bust it up with a sledgehammer or cut it. And then how are we gonna get down the steps? Because it's a tiny, you know, hallway, it's heavy. They're like, they're already trying to think about how they're gonna remove the tub, and they don't hear anything else that was said. Even if I said, make sure, hey guys, make sure we do this, right? Even if I emphasize this, make sure we do this, they're not listening to me anymore. Their eyes are glazed over. And so, you know, by the time I would go over everything, it's like, hey, you guys understand, and they're like, Oh, oh, oh yeah, yeah, yeah, we're we're good, right? But they didn't hear anything, they heard the first thing and they tuned out. That happens all the time. So just because you tell your people one time how to do something doesn't mean they've retained it. And again, you've done that thing 4,000 times. It's second nature to you. The part that you're missing is how long it takes to learn. You're removing the time it takes to learn and retain information. So we gotta stop expecting people to like just read our mind whenever we're throwing out bunches of information, right? So the curse of knowledge shows up everywhere in leadership. You tell somebody, hey, keep the job site clean. Common sense, right? Clean it. Okay, what does that mean? Like what's clean by your standard, right? Does your employee do they know like uh you know how you want it clean? Do they know what it looks like to be clean, right? So you have a picture in your head. Does the employee have the same picture, right? The same thing with like take initiative, communicate better, follow up with the customer, do a quality job, take ownership, pay attention to the details. These aren't standards, guys, these are ideas. Even though you say, hey, you know, we we're awesome because we you know we pay attention to the details, what the hell does that mean? Like, what does it mean? Pay attention to the details. You saying it doesn't define it, it's just an idea, right? So you have to define what that actually looks like. This is where the training and SOPs uh and expectations come from. So instead of you know, install the door, hey, go out to the Smith job and install the door, you have to teach what good looks like, right? What's the important steps, the common mistakes, why they ch why those steps matter, and when should they ask for help? So instead of follow up with the lead, it should you should define when, how, how often, what gets documented, and when you're done following up. And don't assume showing somebody something once means that they've retained it, even if they tell you got it. Why? Because people don't want you to think that they're stupid and don't understand it. And if you're the type of person that you know, just expects everyone to retain stuff on the first time, then you're training them like don't have excuses. Like if you're not, if you don't retain this on the first time, then you're not a good employee and want to get rid of you. That's how you're training them. So what do they do? They lie to you. Yeah, I got it. And then secretly after you leave, they're trying to figure it out and they waste a waste a bunch of time. I mean, just waste, waste, waste time because they're trying to, you know, Google it, ask AI, watch YouTube, but trying to figure it out without asking you because they're afraid to tell you they didn't get it the first time. Because your expectation is that you should be able to do it the first time. They've done it once, guys, and you've done it 4,000 times. Tell me how that equates the how those two equal each other. So knowing how to do something and knowing how to teach someone how to do it are completely different skills. And although some of you may be very good at delegating, you're absolutely horrible at teaching people because you have the common sense teaching methodology. This is where a lot of guys get in trouble. I mean, hey, I hired a subcontractor to come in and do this job, and when I showed up to check on him, he did like the wrong thing. He screwed, totally screwed it up. You know, my subs are incompetent. Guys, that's your fault. That's a hundred percent your fault because you didn't make sure they understood what was being done. You didn't make sure that you understood or that they understood what done looks like, what the standard is. You just hired a tile guy to quote do tile and you assume that they knew what that meant. No, you have to make sure the standards are there and you have to teach them what the outcome looks like. The simplest way to do it, right? Going back to the, you know, like the is the job site clean or not, how do you solve that? Well, you simply take a picture of a clean job site, right? Say you do a bathroom remodel, the job, the day is over, and you go and you like, you know, you don't like vacuum up everything, but you sweep up the floor, and then you put all the tools over in the corner so they have a nice little walkway, there's nothing in the way. And once it's the way you want it, you take pictures of what it looks like, and then you have it in your training modules or in your SOPs where it's like this is the standard for what a clean job site looks like before you go home at the end of the day. This is what it looks like. Having a picture of what it looks like is a hundred times better than you saying, well, you know, just sweep it up. It doesn't have to be perfectly swept up, just sweep up the big chunks and then put all the tools in the corner. Again, in your mind, you've swept up pretty much, you know, if one to ten is a scale, ten meaning it's perfectly swept up, there's no dust, and zero is it's you know, it's there's a bunch of dust. In your mind, you're thinking of like an eight or a nine. Like there's almost no debris on the ground. But you said, quote, pick up the big things, sweep up the big things. So what do they do, what do they deliver, or what are they thinking? They're thinking like a four or a five. So there's still dust and stuff on the ground. Because you're not speaking the same language. You're speaking 4,000 rep language, they're hearing one-time language. That's not the same. So you take a picture and you say, This is the standard.

13:16

Hey, just a quick time out from the show. If you're a frustrated contractor who's dealing with low profit margins, stuck working on the tools every day or doing free estimates for people who are never going to hire you in the first place, I invite you to my private contractor community, the Profit Club, where contractors just like you are adding two to three times more profit each year without producing any more jobs and finally getting completely off the tools to never do another free estimate again. So if you're ready to increase your profits, stop doing free estimates and get off the tools, then all you have to do is click the link in the show notes to learn more about the Profit Club and see how it can easily two to three times the cash in your pocket, give you a proven sales process that will convert more jobs with ease and get you off the tools once and for all. And the best part is you can do all of this without having to produce more jobs than you currently are. Click the link to learn more. Now let's get back

14:10

to the show. Now, when you stroll to the job site and it doesn't meet the standard, what can you do? You whip out the picture. Hey, Steve, question. Yeah, what's up, boss? Does this floor look like this picture? No, it doesn't. Okay, what happened? Um, honestly, we just got we're working late and we kind of got lazy and we just kind of did a quick little sweep and left. Okay, but does that meet the standard? No, it doesn't. Gotcha. So what are we gonna do going forward to make sure that the standard's met, right? Because you have a defined image of what that looks like. Pictures and videos are amazing for defining the outcomes that you're looking for. Telling someone, especially over text, is like the worst possible thing you can do. The majority of you have so many problems in your business because you try to communicate critical things via text or via quick phone calls, driving down the road with background noise, the radio playing, and all kinds of crap, and you just expect your employees to just perform flawlessly by giving them the least amount of information and the least amount of tools to be successful. And that's what happens. You can't do that, right? So we have to make sure that we define you know what the outcome looks like. What does it look like to follow up with a client? Does that mean just send them an email? Like two days later? Does it mean call them? Does it mean send them a text message? Does it mean call them the day after and then send them a text message and then an email two days later, and then follow up with two more emails every two days? Like what does it look like? You have to define it. If you don't define it, then you have no standard of which to measure and hold people accountable to. You saying, hey, did you follow up with a customer and you have no de definition, you haven't defined what that process looks like, and they go, Yeah, I followed up with them, right? They followed up with them uh one day later by sending them a text message, and that was it. Did you technically they followed up with them? But did they follow the imaginary plan of what you consider to be a follow-up process in your head? Did they do that? No, because you didn't define it. But it's common sense. No, it's not. If you say it's common sense either in your head or out loud, you're 100% the problem. Now, is it possible to hire idiots? Yes, you can hire idiots. I've hired idiots, right? But more times than not, I promise you, more times than not, it's your fault. So, what can we do to solve this? Well, we got to replace the curse of knowledge with what that's called a beginner's mindset. So to combat the curse of knowledge, we use a beginner's mindset, right? You gotta think like a beginner. You remember the first time you rode a bicycle? You sucked at it, right? You fell. Maybe you had training wheels, maybe you didn't, right? But you fell multiple times. And then once you learn how to go straight, awesome, I'm getting better. But then when I try to turn, wipe out, right? Because I'm not used to turning. Or once I got used to turning, and then I'm on a on a pavement and then I get to a rock on the road and I try to turn, what's the tire, front tire do? Wipe out. My son recently got an uh electronic dirt bike for Christ or for Christmas, or no, I'm sorry, for his birthday in July. And uh the few weeks ago he had his first wipeout because we live in a subdivision, so he was going down the road, turned this corner, he's done it, you know, hundreds of times, but he made it either made a wider turn or whatever, anyways. He hit loose rocks and wiped out. Front tire kicks out, bike goes down, scratch, you know, bangs up his knee real bad. He had to learn that lesson. He didn't know it, right? So this is what it's like to ride a bike when you're first starting out. That's the beginner's mindset. So you sucked at it, you couldn't balance, you were thinking about everything. You're trying to pedal, steer, balance, don't fall. Then you did it again, again, again. Eventually you stop thinking about it. Eventually it becomes second nature. Eventually you can do it without even thinking about it. Then you can ride your bike without even, you know, with your hands free, which is cool. All your friends thought you were cool because you could ride hands free. Right? So today you probably can get on a bike and ride it without consciously thinking about any of those things. You just get on and go. You don't even think about how it works. It's so second nature, it just works for you. So, whenever you're at that level, that's the curse of knowledge. And that's the problem because you expect everyone who's brand new to be at that same level at 4,000 reps that they are at one. You've forgotten what it felt like to ride the bike and how hard it was. Right? The same thing happens in your business, and you've forgotten what that was like. So you forgot what it was like to run your first job, to estimate your first project, to talk to your first customer, to make your first sale, to manage your first job, to manage your first employee, to make decisions without years of experience behind you. You've forgotten all of those things. And so when you're training someone, put yourself back at the beginner's mindset and ask, if I knew absolutely nothing about this, what would I need someone to explain to me? And then you deliver it that way, right? And so when somebody makes a mistake, don't immediately jump in and say, what the hell's wrong with this person? Man, that's common sense. Why'd you do that? You need to ask, is this an accountability problem or an experience problem? Because sometimes those two things can be disguised as the same, right? And they're very different. If you've clearly trained them and you've defined the standard and you've given them feedback multiple times on how to do something, and then they continually refuse to meet that, that's an accountability problem, right? And then you can deal with it accordingly. But if they genuinely don't know because you didn't have uh given the right information, you didn't properly teach them, then that's a leadership problem. That's not an accountability problem. Throw the common sense out the window. You can just use pictures, guys. Super easy. Pictures are amazing. QR codes. Put QR codes on everything. Take pictures, record videos, assign them to the QR code, and then all they have to do is watch it or read it, right? That's it. They can look at it, they can see it. This works for everything. How does the how is the van supposed to look like? You know, how do we want our van? Do we want it organized? Do we want it clean? Do we want it messy? Right? What does it look like? Get the van the way you want it, take a picture, tape it to the inside of the door. You know, laminate the picture, tape it to the door. This is what our standard is. Our standard is everything is put away. There's no junk on the floor, and there's no dust or debris laying around. It's swept out. That's the standard. And you can have different levels of standards. You know, maybe what we did in my business is once a week, every Monday morning, we would have our team meeting and we would clean out the vehicles. Every Monday, we would spend an hour. The helpers would go clean out the vehicles while I would meet with uh my lead guys and we would go over stuff. Once we were done with that, the lead guys would go help the uh helpers go, you know, clean out and finish up. We had a uh sheet, we had a um uh inventory sheet for the van and all the stuff and concealables, screws, caulking, tape, you name it, everything that we would use on a regular basis. We had a sheet that they could just check off. They would go through and check levels of you know how many of the different types of screws, and we would we would typically stock like six different styles and lengths of framing screws. You know, whether it was a three and an eighth inch GRK framing screw or it was a two and a half inch GRK trim screw, you know, we would have different sizes: two and a half, uh, one and a half, three and a half. We would have cabinet screws, two different sizes, like all this was on the sheet that they could go through and just check it off. So that we would always leave Monday with a freshly stocked and cleaned van for the week. And you can standardize that and you can hold people accountable by having the pictures, by having checklist, and by making sure they understand what it means. You saying go clean out the van is not a standard process. That's just your interpretation minus their interpretation equals bad results. That's the bad equation. Your lack of communication minus their interpretation equals bad result. I should make that an equation because that's what's happening. God, it's so stupid, man. It's common sense. Nope. I mean, seriously, I know you've done it, I do it, I've done it. It's common sense. If you say that, you're the problem. You are the problem, right? So, closing us out, the curse of knowledge happens when you've gotten so good at something that you've forgotten what it's like to be new at it. And that's not a bad thing. The problem starts when you forget that you weren't good at it. And then you uh just remember the tapping experiment. Anytime you start to say, why is this going on? Just think of a tapping experiment. By the way, this is a great exercise to do with your team to help demonstrate what the curse of knowledge is. So if you have a leadership team, have everybody go in and do this exercise, right? You can be the leader and say, listen, all I want you to do, guys, is I'm gonna tap on the desk a uh a song, a rhythm, and you got to guess what the song is, right? And then, you know, have them try it. They're probably gonna get it wrong. And then you switch and have someone else do it. And you like, this is what it's like when we don't communicate effectively. This is what it's like whenever we have new people trying to do stuff and we haven't defined the standard and and given them enough resources and training to make sure they understand it, right? So it's a it's a great exercise to do for your team. You got to remember they can't hear the song, they just they can't, right? Remember learning to ride the bike. You sucked at it too. They're gonna suck at it too, right? So your job as a lead as a leader isn't to expect to magically, it's not it's not for them to magically know everything, um, and that they should be at the same level that it took you 15 years. You know, you're at this level at 15 years, they're year one. Like be realistic. They're not going to be as good as you, they're just not. You have unrealistic expectations if that's the case. Your job is to transfer that knowledge, define the standard, teach it, let them practice it, give them feedback, and then hold them accountable when they don't do it. Have a beginner's mindset because the better you become at transferring what's in your head to the people around you, the less your business has to depend on you. So if you feel like you're doing everything in your business and you're stuck, you know, you can't go anywhere, you can't go on vacation, you can't, you know, you can't do anything, you can't even eat lunch because your phone's ringing off the hook and everyone's trying to get your attention and they need your help. That's because you train them to be that way by not actually training them. So you're training them to rely on you instead of training them to just do the standard. Okay? That's it. Pretty simple, straightforward, establish the standard, show them what it looks like, and then teach them and hold them accountable. Okay, guys, thanks for hanging out with me. Remember, you can always grab my book, the contract or profit blueprint. All the information that we talk about is in this book. It's a great place to start. We've also moved over to school, join the school community, lots of stuff in there. Uh, you can get access to the the ebook there for free. I have other resources in there like the labor burden worksheet, the job costing worksheet. A lot of the worksheets that you need to run your business are in there as well. And there's a lot of information in there. So go make sure you go join the school community. There's links in the show notes to get access to that. And uh, you can always find me on socials. We'll put links to those in the show notes as well. But just remember until next time we talk, profit is not a dirty word.

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